Unless you've been living under a rock, you're probably familiar with our Venue Showcase. But, whether it's a local or destination wedding, there are a few concerns you should ask before signing the contract or making the down payment. Most of us cut it down to just the location and money, but there are a lot of additional details to consider before booking, so you don't end up with a high bill or crucial pieces missing on your big day!
So let us begin answering!
Question 1: How many total guests can be accommodated in a floating/ seating capacity?
If you are having a sangeet, where most people come at a particular time and sit to watch the performances, you need to look at seating capacity. Opposed to this a wedding reception where people come, greet the couple and leave you can look at a floating capacity. You can find floating and seating capacities on our venue showcase here.
Question 2: How many other events do you have lined up on the same day?
If the site is not exclusive and contains multiple gardens/halls, other functions may take place on the same day. In that situation, you must determine how large the gathering is and whether there will be adequate parking space to accommodate everyone from both parties.
Question 3: Are fire ceremonies allowed inside the venue?
If you're having a traditional wedding, some locations don't allow fire pits. So you may need to relocate your ceremony.
Question 4: What is the complete breakdown of the services included? (Parking, room service etc.)
Again, make a note of these details... you might be too focused on the big day to recall them while making payments.
Question 5: Are the costs for weekdays and weekends as well as day and night any different?
Just for reference, in case you need to adjust your budget.
Question 6: Do you have accommodation/ rooms as well?
If they do, ask how many they can allocate for you that day. Otherwise, even if you do not plan to remain at the venue, a bridal party room is required.
Question 7: Are there any hidden costs like corkage?
There are often hidden extras, such as 'corkage', which is when the venue charges you extra for serving alcohol that you bring from outside.
Question 8: Are there any noise restrictions? Can a DJ or live band be accommodated?
Better to find out before than struggle later.
Question 9: What is the deposit required and what's the cancellation policy?
Just in case something happens, it's better to know the cancellation policy beforehand. Also, very important to find out the deposit, whether it is refundable and how the rest of the payment has to be made- all at once or in installments. Enquire about the mode of payment you're comfortable with as well.
Question 10: Is the venue insured in case of an eventuality? Are all permits in place?
Check on their permits like fire, music etc. Insurance is very important for weddings so that any sort of mishap is prevented.
Question 11: Can we get our own vendors from outside or is it necessary to employ someone from your preferred list?
Again, they might insist on roping in their own services or vendors. You can choose to do so or talk them into bringing in your own. But it's always better to get a list of their vendor's prices so that you have a point of comparison.
Question 12: Does the place have a proper liquor license? Can we bring our own booze or do we have to buy it from you?
Liquor license is a must if you intend to serve alcohol. Also, if they allow you to BYOB, then it can really save you a lot of money, in case you're looking for a budget wedding. If you can't, clarify on what brand of alcohol they'll be serving. Whiskey is both cheap and expensive.
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